Have you ever caught yourself procrastinating some task, which you have to do, over and over again? Do you distract yourself by scrolling through pictures or reading someone’s comments on Facebook, or doing other unimportant actions?
Has it ever been difficult for you to focus on a task in a particular place, where someone or something always diverts your attention? Have you ever spent a lot of time searching for just one important document, sifting through a pile of papers on the desk?
Everyone has experienced such situations to a greater or lesser extent. It is obvious that by acting this way, we reduce our productivity and increase the feeling of dissatisfaction. The good news is that such symptoms can be treated with organizing your studying process, your working process, and your everyday activities.
Organizational skills are a set of skills that help a person achieve their goals by focusing, planning, and prioritizing their actions. Organizing is a basic feature that determines personal and professional success.
Thus, organizing can be in the form of good habits, such as getting organized for study, or in the form of professional and management skills like controlling the completion of a project for smooth flow of business operations. However, all these nuances are interconnected and cannot exist separately.
If we want to change something we should start by changing ourselves — the way we think, work and do our routine operations. Change around us is inevitable, so at work we undoubtedly face lots of new things from which we are supposed to learn.
Organizing helps to save time, reduce stress, motivate, and focus on learning or performing particular tasks. Organizing provides the sense of control over all your actions.
This sense can be obtained by getting organized for efficient execution by finding a suitable location, where there is enough light, where all the necessary materials are ready to your hand, where the factors that annoy or disturb you are eliminated as much as possible.
Once you are lucky to find such a location, it’s time to put your workplace in order by keeping things in their right places, filing all the documents so that you always know where to find necessary information, and diligently maintaining this order. Finding out the most optimal studying or working hours, when you are capable of better concentration, is also vital for boosting your efficiency.
Acquiring strong organizational skills means not only keeping a clutter-free desk, but also staying calm under different circumstances, setting goals, keeping records, structuring your schedule so as to meet the deadline, prioritizing tasks and delegating smaller ones to other employees so as to enhance general productivity, and so on.
Time management, i.e. better use of one’s time, is a crucial part of the organizing process. An organized professional spends much less time searching for information, correcting mistakes or doing routine tasks, and spends this saved time for doing productive things.
People with good time management skills are not just punctual or better at this than others; they use tools like planners or schedulers to outline important activities, meetings or deadlines, which in turn help them prioritize and plan their further actions.
Nowadays, employers look for workers who can adjust quickly to company’s organized structure, who can manage their duties with the help of thoughtful planning, prioritization, detail orientation, and time optimization.
Possessing organizational skills gives the power to overcome bad work habits such as inefficiency, procrastination, and clutter. As you can see, it is possible to fit any company you want if you are ready to improve yourself.
Y Skills Institute strives for helping everyone acquire such essential skills as organizational ones, as being properly organized will facilitate a lot of things that now seem difficult or unpleasant.
Albert Einstein once defined three rules of work: “Out of clutter, find simplicity; from discord, find harmony; in the middle of difficulty, find opportunity.” So, let’s find simplicity, harmony and opportunity together!